Event Producer

Animal Humane Society

| Golden Valley, MN | Posted Nov 6, 2017 |


Primary Function:
Reporting to the Director of Philanthropy, the Event Producer oversees the planning, implementation, and evaluation of the fundraising and organization-wide events for Animal Humane Society. The Event Producer will work closely with the Associate Event Producer to ensure each event’s success and provide an exceptional experience for attendees, staff, and volunteers. This position will collaborate with the Philanthropy and Brand teams to develop specific fundraising goals and annual budgets and to ensure integrated messaging and communication strategies.

In addition, this position acts as advisor to a variety of non-fundraising events, such as the Community Outreach department’s Wellness events. The Event Producer is part of the Advancement Team, which is responsible for generating over $10 million in contributed revenue for the organization. Contributions from the three fundraising events total more than $1.3 million.

Essential Responsibilities
1.    Collaborate closely with the Chief Advancement Officer, Director of Philanthropy, and Director of Brand to develop and meet strategic goals for major philanthropic events.
2.    Lead the planning and execution of the organization’s three major fundraising events, including logistics, vision, budgeting, committee oversight, stewardship, and evaluation.
3.    Use data analytics to review and ensure that event strategies, goals, and intended outcomes are updated, implemented, and fit well within the overall fundraising strategies.
4.    Supervise the Associate Event Producer.
5.    Prepare and manage the Philanthropic Events budget, ensuring events are meeting financial goals and expenses are within budget parameters. Work with Director of Philanthropy on reporting for finance.
6.    Manage all fundraising event timelines. Work with the Advancement department to create plans that accurately reflect the department’s roles and partner with the Associate Event Producer to maintain and monitor these timelines.
7.    Collaborate with the Brand team on the messaging, marketing, and visual aspects of each event, including the media sponsorships and management of signage needs.
8.    Develop an in-kind sponsorship plan and identify, solicit, and cultivate in-kind sponsorships for the three fundraising events.
9.    Collaborate with the Corporate Philanthropy Advisor and Brand team to develop best practices and benefit packages regarding existing and prospective event sponsors.
10.    Solicit and cultivate relationships with Wine Dinner current and prospective chefs. Act as the main contact for these chefs.
11.    Design the live auction items for Wine Dinner and Whisker Whirl by working with the Whisker Whirl committee, Board of Directors, Philanthropy Advisors, and AHS departments.
12.    Develop and monitor the purpose and goals of the Whisker Whirl committee and its members.
13.    Oversee and support the Associate Event Producer’s management of the Whisker Whirl silent auction process and temporary staff using the Auction Harmony database.
14.    Work with the Volunteer Services team and Associate Event Producer to sufficiently plan for each event’s volunteer needs while facilitating positive and effective volunteer engagement.
15.    Manage the Associate Event Producer’s collaboration with the Donor Service team to monitor the registration process for all fundraising events using the Raisers Edge event module (including data entry, seating, list production, and acknowledgements).
16.    Collaborate with the Associate Event Producer to provide and review copy for all event materials, including digital and print pieces.
17.    Act as advisor to the Community Outreach department regarding the Wellness events and other organization-wide events, when possible.
18.    Keep up-to-date, detailed documentation of event planning procedures, receipts, and invoices.
19.    Provide leadership and direction to AHS staff, volunteers, and Board of Directors in regards to all events via reports, meetings, and other communications.
20.    Act as one of the main contacts for the day-of fundraising events.

Candidates for this position:
•    Are passionate about and truly enjoy producing events. They tend to be positive, energetic, and work well in a teams and independently.
•    Are interested in growing and maintaining healthy, trusting relationships internally and externally.
•    Are confident in their communication skills and see the importance in healthy communication practices.
•    Have a history of jumping head-first into a project and supporting their team.
•    Are forward-thinking and enjoy using their creativity to problem-solve and think of the big picture.
•    Add to the fun and supportive culture of the organization.
•    Invite change and are always looking for ways to improve processes.

Qualifications Required:
•    College degree and at least 2 years of experience in planning and leading high-volume, strategic, innovative and successful event efforts at the manager/director level
•    Proven track record in producing and managing large and small events from design to completion
•    Experience in budget development and management
•    Ability to successfully prioritize and manage numerous projects in a fast-paced environment
•    Strong computer skills, including proficiency in Microsoft Word, PowerPoint and Excel
•    Experience with Raiser’s Edge strongly preferred
•    Excellent verbal and written communication skills
•    Strong and enthusiastic belief in the mission and values of Animal Humane Society
•    Must be able to handle the physical and emotional aspect of work in an animal shelter environment, including the use of euthanasia.

Work Environment:
•    Primarily office/desk-based
•    Adjacent animal shelter areas may be humid, noisy, or odorous

To apply directly to our website please navigate to the link below:
https://chj.tbe.taleo.net/chj06/ats/careers/v2/viewRequisition?org=AHS&cws=40&rid=577

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