Director of Advancement Services

Luther Seminary

| Saint Paul, MN | Posted March 13, 2017 |

The Director of Advancement Services is responsible for three major program areas: data management and integrity, gift processing and donor stewardship.

The Director of Advancement services is responsible for oversight and management of the Seminary’s fundraising database as well as the business practices required to support the database.

Responsibilities include preparing management reports, systems documentation, records maintenance, use and support of computer-based information systems, reconciliation and transfer of funds to appropriate accounts and reconciliation with Finance Office, supervision of gift processing, acknowledgement and stewardship activities for current donors. As Director of Advancement Services:

You will:

  • Work as part of an integrated and cross-functional management team to establish strategies to increase philanthropic support to the Seminary
  • Direct and manage the Advancement Services office and provide professional support to the staff in implementing financial processes, special events, prospect management, donor recognition, donor stewardship and other related activities, database management, donor history and financial reports
  • Be responsible for tracking of all endowments (programmatic and scholarship) and produces earnings and impact reports for major donors
  • Create and implement database security, security roles for users, and business rules to improve efficiency of the database. Lead clean-up process following database conversion and facilitate access and training of new CRM (current CRM is Jenzabar. Conversion to Raiser’s Edge
  • Develop processes to import data from Registrar and Admissions database to Raiser’s Edge. This will include new students and address updates on current and former students
  • Lead selection, implementation and training of new software products that are designed to improve the fundraising effectiveness of the Seminary Relations team, including email delivery and document retention systems
  • Develop necessary reports of fundraising activities. This includes reports to the Vice President for the Seminary, the Board of Directors, as well as the President of the Seminary, Vice President of Finance and other internal and external constituents as needed
  • Direct and maintain a comprehensive and accurate fundraising database to include all alumni records and past and prospective donors. Responsible for the integrity of the data and developing reports and queries to monitor the data integrity
  • Direct and manage procedures and documentation for gift receipting according to IRS and CASE standards. Ensure a seamless process for reconciliation of gifts with Finance department
  • Communicate donor wishes and requirements for all fund expenditures
  • Directs the corporate matching gift program. Responsible for the proper documentation regarding matching gifts
  • Oversee state registrations for fundraising
  • Manage tribute gift program and makes suggestions for improvements
  • Manage document imaging process for the Office of Seminary Relations
  • Manage relationships with all outside vendors for credit card processing, email services, document imaging services and other automated giving services
  • Serve as departmental expert on credit card security rules and ensures PCI training and compliance throughout the department
  • Contribute to the effective team management of all relevant problems, issues and opportunities
  • Support of VSE and CASE management checklist reports and annual updates

Perform other related duties as assigned


 A.  Understanding, appreciation and commitment to Luther Seminary’s Mission and Vision

 B.  Required education and experience:

  • Bachelor’s degree required
  • Five years’ experience in advancement services
  • Prior database systems experience
  • Strong leadership capabilities; excellent judgement and decision-making abilities, ability to interpret and evaluate policy and procedural requirements and produce and analyze data, effective written and oral communication skills, organizational and interpersonal skills
  • Must be able to work under the pressure of time and frequent requests from multiple sources, each having their own timelines and constraints, with all levels of academic and administrative staff.

C.  Desired knowledge, skills, and abilities:

  • Knowledge of Raiser’s Edge strongly preferred
  • Understanding of FASB and basic accounting practices and ability to generate, review, verify and reconcile financial reports
  • Intermediate to advanced knowledge of MS Word, Excel and Access
  • Strong analytic and organizational skills; ability to manage projects and workflow, using time and resources effectively
  • Strong attention to detail and respect for donor and institutional privacy
  • Ability to develop and document process efficiencies
  • Knowledge of ELCA helpful
  • Familiarity with other mainline Christian organizations also helpful


Luther Seminary is an Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, religion, sex, national origin, age, disability, ancestry, family care status, veteran status, marital status, or any other lawfully protected status. Minorities, women, disabled persons, and veterans are encouraged to apply.

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